Document management controls the life cycle of documents in your organization — how they are created, reviewed, and published, and how they are ultimately disposed of or retained. Although the term "management" implies that information is controlled from the top of the organization, an effective document management system should reflect the culture of the organization that uses it. The tools that you use for document management should be flexible enough to enable you to tightly control a document's life cycle, if that fits your enterprise's culture and goals, but also to let you implement a more loosely structured system, if that better suits your enterprise.
Our expertise on providing out of the box document management capabilities of OneDrive into SharePoint applications has been proven with successful track record. We offer, full life cycle management of documents stored within SharePoint Online from retention to e-discovery.
An effective document management solution specifies the following:
What kinds of documents and other content can be created in an organization.
What template to use for each kind of document.
What metadata to provide for each kind of document.
Where to store a document at each stage of its life cycle.
How to control access to a document at each stage of its life cycle.
How to move documents within the organization as team members contribute to the documents' creation, review, approval, publication, and disposition.
1. Review / Approval
2. Collect Feedback
3. Collect Signatures
4. Disposition Approval
Versioning stores, tracks, and restore items in a document library whenever they change. Versioning, combined with other settings, such as required check-out, gives you a lot of control of the content that is posted on your site and can provide real value if you ever have a need to look at or restore an old version of an item or file.
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