Email Signature

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Email Signature

Crossware Mail Signature is a server-based application that automatically adds your correctly branded, legally compliant, personalized and attractive signatures to all company emails.

These signatures may include legal disclaimers, logos, graphics and advertising banners – which can be randomized or specific to certain recipients. Crossware Mail Signature lets you centrally manage the design and usage of your signature block – including logos, fonts, messages and disclaimers – using the signature configuration database. Personalized information like job title, phone number(s) and department can be pulled directly from your Domino Directory or other Notes databases.

Benefits

Branding

Branding

Compliance

Compliance

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dvertising
centralized management

It is vital to be 100% confident that every email being sent from your organization is compliant with the laws and regulations of the recipient’s country, or else be prepared to receive a hefty penalty! Different countries maintain different policies regarding email disclaimers. As a guideline, the European Union states that every email must include the company’s name, its registration number, its place of registration and its registered office address.

Policies are becoming more common as Internet security tightens. Unfortunately, it takes just one stray email to render a company susceptible to being fined. Therefore it is of utmost importance that every single email leaving your company is compliant.

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